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Section 60. Search Through Your Mail

Section 60. Search Through Your Mail

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DoaBasicSearch

FromthemainGmailpageatwww.gmail.com,typeinyour

searchtermsandclickSearchMail.Notethatyoucanuse

allthesearchtipsandoperatorsyouusewhensearchingthe

WebwithGoogle(fordetails,see PerformaBasic

GoogleSearchand AboutGoogleSearchOperators).

BrowsetheResults

AfterGmaildoesthesearch,itpresentsapageorpagesof

results,listingtheemailsthatmatchyoursearchterms.For

eachpieceofmail,youseewhosentthemail,inwhatfolder

themailisfound,thesubjectlineofthemail,thedatethe

mailwassentorreceived,andthefirstseverallinesofthe

mailmessage.



Note



Keepinmindthatwhenyoudoasearch,yousearch

throughallyouremail,includingmailyou'vesentaswell

asmailyou'vereceived.



ReadtheMail

Toreadanyoftheemailmessageslistedintheresultspage,

clickthemessage.YoureaditinGmail,justasyouwould

readanyotheremailmessage,andcandoanythingyou

normallycouldwiththeemail,suchasreplyingtoitor

forwardingit.

TakeActionsontheMail

Youcanperformactionsonthemailyoufindandnotjustto

onepieceofmail,buttogroupsofmessages.Checkthebox

nexttoeverypieceofmailonwhichyouwanttoperforman

action.ThenclicktheMoreActionsdrop-downmenu,and

choosewhichactiontotake:

ArchiveThisoptionmovesthemailoutofyourinbox.

Themessagesaren'tvisibleinyourinbox,buttheystill

liveonGmailandsocanbefoundifyousearchforthem.

(Formoreinformation,see ManageYourMailwith

LabelsandFilters.)

MarkasunreadIfyou'vereadthemailbutwantitto

showupinyourinboxasunread,choosethisoption.If

you'venotyetreadthemessage,thisoptionisMarkas

read.

AddstarThisoptionaddsastartotheselectedmail

messages.(Youcanusethestarsymboltoidentify

messagesthathaveimportancetoyouforsomereason.)

Inadditiontoastarshowingupnexttothemessagesin

theinbox,thestarredmailappearsintheStarredmail

folder.



ReportasspamThisoptionreportsthemessageas

spamtotheGmailspamfilter,whichhelpsGmail

determineinthefuturewhichmessagesarespamand

whicharen't.

MovetoTrashThisoptionmovestheselectedmail

messagestothetrash.

ApplylabelThisoptionappliesalabeltotheselected

mailmessagessothemailappearsinafolderwiththat

label.Notethatthemailalsoremainsinyourinbox,and

soisavailableinyourinboxaswellasinthelabeled

folder(see ManageYourMailwithLabelsand

Filtersformoreinformationaboutlabels).

DoanAdvancedSearch

Gmailoffersasearchoptionthathasfeaturesspecifically

suitedforemail,suchasbeingabletosearchbytermsinthe

subjectline,bythesender,andsoon.Atthetopofthe

Gmailmainpage,totherightoftheSearchtheWeb

button,clicktheShowsearchoptionslinktodisplaya

SearchOptionspagethatenablesyoutosearchbysender,

recipient,subject,date,andwhetherthemailhasan

attachment.Youcanalsosearchformailinonlyspecific

folders,andyoucansearchforspecificwordsoryoucan

searchformailthatdoesn'thavespecificwords.Whenyou're

donetypingyoursearchterms,clicktheSearchMailbutton,

andGmailsearchesyourmail.Theresultsappearastheydo

forastandardemailsearch,andyoucanperformanyofthe

actionsdescribedinstep4onthemessagesyoufind.The

followingismoreinformationonthesearchfields:

FromTypetheemailaddressofthepersonwhosentyou

themailmessageforwhichyouarelooking.

ToTypetheemailaddressofthepersontowhomyou

sentthemailmessageforwhichyouarelooking.



SubjectTypeawordorphrasethatexistsinthesubject

lineoftheemailmessageyousentorreceived.

HasthewordsTypeawordthatisfoundanywherein

themessage.

Doesn'thaveTypeawordthatyoudon'twanttobe

foundinthemessage.Tobeeffective,combinethe

Doesn'thaveoptionwithothersearchfields.

HasattachmentEnablethischeckboxiftheemail

messageyouarelookingforhasanattachment.

DatewithinEnablesyoutosetthedateswithinwhich

themessagewassent.



61.BuildanAddressBook

BEFOREYOUBEGIN



ComposeandSendMail



ReadMailandAttachments



Anygoodemailprogramincludesanaddressbook,alistof

peoplewithwhomyoucorrespond.Gmailincludesavery

useful,leanaddressbook,asyou'llseeinthistask.Theaddress

bookcontains,ataminimum,theemailaddressesofthose

peoplewithwhomyoucorrespond,andcancontainmuchmore

informationaswell,suchasphonenumbers,physical

addresses,andfreeformtext.



BuildanAddressBook



CheckYourContacts

GmailcallsyouraddressbookyourContacts,andthe

momentyoustartusingGmail,yourContactsbegintofill

up.Asyoureadandsendmessages,Gmailautomatically

addsnamesandaddressestoyourContacts,withoutyou

havingtodoanything.ToseeyourContacts,clickthe

ContactslinkontheleftsideofthemainGmailpage.

TherearetwolinksonthepageFrequentlyMailedandAll



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