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Hack 46. Know Your Gmail Keyboard Shortcuts

Hack 46. Know Your Gmail Keyboard Shortcuts

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j



Movethefocustothenextconversation.Tothe

leftofyourmailmessages,youwillseeasmall

arrowindicatingwhichmessagehasfocus.



k



Movethefocustothepreviousconversation.



Enter



Openthecurrentlyfocusedconversation.



Shift(while

selecting

messages)



Selectseveralmessagesatonce.Let'ssayyou

see20newspammailsinarowinyourinbox

andyouwanttomarkthemasspam,

accordingly.Justchecktheboxofspammail1,

holddowntheShiftkey,andthencheckthebox

ofspammail20downthelist.Youwillfindthat

messages2–19havenowbeenselectedforyou

aswell.



Shift(while

openinga

message)



HoldingdowntheShiftkeywhenyouclickona

newmessageresultsinthemessagebeing

openedinanewwindow.Notethatthisfeature,

aswellasthepreviousoneformessage

selection,worksevenifyou'vedisabled

shortcuts.



u



Whenreadingaconversationindetailview,this

shortcutreturnsyoutotheinbox.



x



Togglesthestateofthecheckboxtotheleftof

thecurrentlyfocusedconversation.



m



Mutesoneormoreconversations(eitherthe

conversationyoucurrentlyhaveopenor

conversationsyouhaveselectedwiththe

checkboxestotheleft).Ifaconversationis

muted,allnewmessagesaddedtoitlateron

willbeautomaticallyarchivedforyou—skipping

theinboxsoyoucaneasilyignorethem,butstill

havethemavailablewhenyousearchforthem.

Thisisaspecialshortcutforspecial



circumstances;it'smostlyusefulforwhenyou

aresubscribedtoamailinglistandyouwantto

ignoreaspecificthread.Notethatmessages

directlyaddressedtoyoustillmakeitintoyour

inboxasusual,evenwhentheyarepartofa

mutedconversation.

!



Thisshortcutflagsamailasspam.Aswithother

shortcuts,youcanundotheoperation

immediatelyafterwardsbyclicking"Undo."



/



Takesyoutothesearchbox.Youcannowstart

typinganysearchquery[Hack#44]andhit

Return.



NOTE

ForacompletelistofGmailshortcuts,see

http://mail.google.com/support/bin/answer.py?

answer=6594.Ifyou'veenabledshortcutsinyour

settings,youcanalsopressthe?keyanytimetoopena

cheatsheetofavailableshortcuts,andyoucanclose

thatsheetwiththeEscapekey.

Andincaseyou'renotsatisfiedwithalltheexistingshortcuts,

youcanalsoaddyourownviatheunofficialGmailMacros

GreasemonkeyscriptofferedbyGoogle'sMihaiParparita.The

scriptcanbefoundat

http://blog.persistent.info/2007/11/macros-for-new-version-ofgmail.html.NoteastheMacroshackreliesonGreasemonkey

[Hack#42],itworksonlyinFirefox.



Hack47.MakeGmailBetter

ThishackisforthebraveofheartFirefoxuserswhodon'tmind

completelyoverhaulingtheirGmailinterfaceandfunctionality—

throughtheuseofasingleadd-on.

BetterGmail2isaFirefoxextensionthatcollectsanabundance

ofindividualGreasemonkeyadd-ons[Hack#42]allunderone

hood.Gotohttps://addons.mozilla.org/enUS/firefox/addon/6076todownloadtheextension,andrestart

Firefox.ItwasdevelopedbyGinaTrapani,editorofthe

Lifehackerblog(http://lifehacker.com),whereyoucanoften

findupdatesandotherinformationaboutBetterGmail.

Onceinstalled,openGmail,andthenopentheBetterGmail

settingsinFirefoxviaTools BetterGmail2.Atabbedoptions

dialog,asshowninFigure5-25,willappear.Checkanyofthe

featuresyouwouldliketoseeaddedtoyourGmailclientand

reloadGmailtoseethemtakeeffect.Herearesomeofthe

availableoptions:

Makeallemail-tolinksonwebpagesinstantlyopenGmail

Useafixed-widthfonttodisplaymessages

Showtheattachmentfiletypeasanicon

Switchtothe"Superclean"Gmailtheme,amongothers

Hidethespamcounter

andmanymore.

Butthebestoptionofallmaybe"ForceencryptedGmail

connection."AlthoughGmailusesasecureconnectionwhenyou

arelogginginwithyourusernameandpassword,itusesan

insecureconnectionwhenyouarereadingyouremail,which

meansitispossibleforaneavesdropperconnectedtoyour

wirelessorwirednetworktosnooponyouremail.



DuetothechangingnatureofGmail,oranyother

webapplication,notallGreasemonkeyadd-ons

willworkexactlyasexpected.Youcandisablethe

BetterGmailextensionatanytimebyselecting

Tools Add-ons BetterGmail2:Disable.



TheoptionsdialogofBetterGmail2,theunofficial

extensionforadvancedGmailbehaviorandappearance

control



Hack48.BackUpYourEmail

Googleclaimsthatyouneverhavetodeleteyouremailsagain

withGmail.Butwhatifyoudeletesomethingaccidentally—or

youdeleteitbecauseyouwanttomakemorestorageavailable,

butyourealizelaterthatyouwantitback?

TobackupallyourGmailemails—justincase!—youcaninstall

thefreeemailclientMozillaThunderbird(oranothersimilar

program),downloadallyourmessages,andthenbackupthe

filethatcontainsallyouremail.Youcanthenburnthisfileonto

aCD,DVD,orcopyittoaharddrive—anywherewhereyoucan

keepitsafe.Thenyoucanrestoreitatanytime,evenifyou've

deletedthemessagesinGmail,orevenifyounolongerhave

theGmailaccount.Herearethestepsinvolved:

1.ActivatePOPinGmail

Forthishacktowork,youneedtoactivatePOPinyourGmail.

POPisshortforPostOfficeProtocol,andit'sastandardwayto

retrievemessagesfromanemailserver.GotoGmailandclick

Settings ForwardingandPOP.Checkthe"EnablePOPforall

mail"boxandsaveyourchanges.Youarenowreadytoaccess

yourGmailmessageswithadesktopclient,suchas

Thunderbird.

2.InstallandrunThunderbird

ToinstallMozillaThunderbird,pointyourbrowserto

http://mozilla.com/thunderbird/andclicktheDownload

Thunderbirdbutton.Youwillbeaskedtosaveanexecutablefile

onyourdisk.Runtheinstallerandcompletethesetup.

NowstarttheThunderbirdprogram.Duringlaunch,youwillbe

guidedthroughanaccountwizardwhereyouprovideyour

Gmailcredentials.JustchooseGoogleMailorGmailfromthe

listofselectionsandenteryournameandemailaddressinthe

dialogthatfollows,asshowninFigure5-26.



Afterwards,provideyourGmailpassword,andyouremailfrom

yourGmailaccountwillbegindownloading(eventhoughthis

saysInbox,itreallyisthecontentsofyourGmail"AllMail"

folder).Ifyouhavealotofemail,thiscantakealongtime.

Figure5-27showsaGmailinboxinThunderbird.



ProvidingyourGmaillogincredentialsinThunderbird



AccessingyourGmailmessagesinThunderbird



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Hack 46. Know Your Gmail Keyboard Shortcuts

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