Tải bản đầy đủ - 0 (trang)
Hack 39. Send Mail to Several People at Once

Hack 39. Send Mail to Several People at Once

Tải bản đầy đủ - 0trang

WHAT'SWITHALLTHESEADS?

Gmaildisplaysadvertisementsthataretargetedtoyour

emails.Thismeansthatwhenyouoryourfriendstalk

about,say,indoorsundials(aspecialdeviceutilizinga

rotatinglamptoshowthetimeevenwhenthesun'snot

shining!),theadvertisementnexttothemessagemay

read"Buycheapindoorsundials"withalinktothe

sponsor.WhenGmailwaslaunched,thisstirredupsome

controversybecausepeoplerealizedthatGoogle's

machineswouldreadtheiremailinordertotargetthe

ads.Thetruthis,allweb-basedemailclientsmust

accessyourmailcontentinordertostore,processand

displayit,butGoogledecidedtodisplaytargetedinstead

ofuntargetedads.Theruleofthumbis:asemailmay

containalotofprivateinformationonyouandyour

friends,onlyuseemailclientsfromcompanieswhich

youtrusttohandlethisinformationwithcare.Thisis

trueforGmail,WindowsLiveMail,Yahoo!Mailandeven

emailthat'snotweb-based:emailmessagesthatare

sentandreceivedmustpassthroughanemailserver

that'sunderthecontrolofwhomeverprovidesyouwith

emailservice.

Aconversationviewthatsortsrepliestoyourmailsintoa

singslethread.

Built-inchatfunctionality,allowingyoutoswitchbetween

emailandGoogleChat.

Aninboxthatinstantlydisplaysaftersigningin(otheremail

clientsoftenshowtheinboxonlyafteranextraclick).

Labelsinsteadoffolders,meaningthatyoucanattach

multiplekeywordstoasingleemail.

Anexpandablestorageplan,whereyoucanbuysomeextra



gigabytesifinneed(andsharetheextrastoragewithother

Googleapplications,too).

Asearchfunctionthatreturnsresultswithinsplit-seconds.

PaulBuchheit,oneoftheinventorsofGmail,said"Everyone

here[atGoogle]hadlotsofemail.Thiscompanyisalittle

bitemailcrazy.Iget500emailsaday.Sotherewasavery

bigneedforsearch."[]

[]FoundersatWork,JessicaLivingston(Apress,2007).



WhileGmailcandoalotalready,peopleexpandeditovertime

withhomemadetoolsandtricks.Onepopularapproachisto

useGreasemonkeyscripts.AGreasemonkeyscriptexpands

yourFirefoxbrowsertogetawebpagetodomorethanits

makersintendedittodo[Hack#42].YoucanalsohackGmail

byaddingauserstylesheet[Hack#41].Andthere'san

abundanceofadvancednativefeaturesthatyoucanuse,like

theGmailsearchoperators[Hack#44]—usefulevenifyouget

fewerthan500mailsaday—andthird-partytoolsthatconnect

toGmail[Hack#45].

TosignupforGmailandgetanaddressintheformof

janedoe@gmail.com,gotohttp://gmail.comandloginwith

yourGoogleAccount(seeChapter1).Figure5-1showsaGmail

inbox.

TheGmailinbox,currentlyusing0%oftheavailable

2888MB.



Hack39.SendMailtoSeveralPeopleat

Once

Doyoufindyourselfaddressingthesamegroupofrecipients

overandover?Itcanbequitemonotonoustoenteralltheir

emailaddresseseverytime.Thereisaneasierwaytoachieve

this.

Ifyouhaven'tgottenaroundtocheckingouttheContacts

functionalityinGmail,havealookbyclickingonthelefthand

"Contacts"linkinGmail.Youwillnowseealistofyourcontacts

withwhomyouexchangemailfrequently,aswellasacomplete

listofcontacts,andyourcontactgroups.Foreverycontact,you

canprovideaddressortelephonedetails,alongwithother

privatenotesonthecontact.Youcanalsoaddasmallphotofor

everycontact,oraddacontactgroup.

Creatingyourowncontactgrouphasonemajoradvantage:you

willthenbeabletojusttypethegroupnameintheGmailTo:

field,andseeitexpandtothefulllistofrecipients.Notonlywill

thissaveyoutimetyping,italsodecreasesthechancethat

you'llaccidentallyaddressthewrongperson(sending

potentiallyprivateinformation)becausetwoofyourcontacts

sharethesamefirstname.



Tocreateanewgroup,switchtotheContactsdialog.Clickthe

buttonwithaplussignandtwopeopleatthetopofthisboxto

addagroup(seeFigure5-2).Namethegroup—like"Family"or

"Colleagues."Then,select"AllContacts"again,andplacea

checkmarknexttothoseyouwantinthegroup.Clickonthe

Groupsbutton,andselectyournewgroupfromthedrop-down

"Addto..."list.Now,whenyoucomposeanewmessageby

clickingComposeMailorhittingc[Hack#46],youcanjust

enterthefirstlettersofthegroupnameandhitReturnorTab

toexpandthenametoallemailaddressesofthisgroup

automaticallyasshowninFigure5-3.

AddingaGmailcontactgroup



Gmail'sautocompletionfeatureinaction



Hack40.ImportContactsfromOther

EmailPrograms

IfyoumovedfromanotheremailclienttoGmail,youlostallof

yourexistingcontactaddresses.Ordidyou?

Gmailallowsyoutoimportandexportyourcontactdata.The

fileformatforthisisacomma-separatedvalues(CSV)file.To

importaCSVfile,logintoGmailandclicktheContactslinkto

theleft.NowclickImport(atthetimeofthiswriting,locatedat

thebottomofthescreen),clickBrowsetoselectyourCSVfile,

andclickImport.

ButhowdoyougetOutlookExpress,Hotmail,Thunderbird,or

MacOSXMailtocreatesuchafileforyou?Hereishowtodoit

intheseprograms;otheremailclientshavesimilarexport

options.

OutlookExpress

InOutlookExpress,chooseFile Export AddressBook...

fromthemenu,asshowninFigure5-4.Inthedialogthat

follows,select"TextFile(CommaSeparatedValues)"andclick

theExportbutton.ChoosealocationfortheCSVfileandselect

thefieldsyouwanttoexport,orjustleavethesecheckboxeson

theirdefaultselection.

Ifyouarecurious,thisiswhatthesavedCSVfilemaylooklike

ifyouweretoopenitinasimpletexteditor(withsomeofthe

manyfieldssnippedforbrevity):

Name,E-mailAddress,HomeStreet,HomeCity,HomePostalCode,...

FrankSmith,frank...@gmail.com,,London,,...

DanielClowes,daniel@example.com,,Oakland,,...

JaimeHernandez,jamie@example.com,,,...

...

Asyoucansee,thefirstlinecontainsthefieldnames,andthe

otherlinescontainthefieldvaluesinsequentialorder.Youcan



alsoopenafilelikethisinExcel,GoogleSpreadsheets,orany

otherprogramsupportingCSV.

ExportinganaddressbookinOutlookExpress



ToimportthisfileintoGmail,openGmailandchooseContacts

Import,asshowninFigure5-5.Notethatafterasuccessful

import,youmayneedtoswitchfrom"MostContacted"to"All

Contacts"toseethenewcontacts(andtofurthereditthemin

Gmail,asyouseefit).

Hotmail

IfyouhavesignedupwithWindowsLiveHotmailbutyouwant

toswitchtoGmail,youcantakeyouraddressbookwithyouas

well.StartbyloggingintoHotmail.com.ClicktheContacts

buttontotheleftside,andthenchooseOptions Export

contactsfromthetop-rightmenu.Clickthe"Exportcontacts"

buttontostartthefiledownload.SavetheCSVfilesomewhere,

andimportitintoGmailbychoosingContacts Importfrom

withinGmail.

ImportingtheaddressbookintoGmail



Tài liệu bạn tìm kiếm đã sẵn sàng tải về

Hack 39. Send Mail to Several People at Once

Tải bản đầy đủ ngay(0 tr)

×