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Hack 8. Back Up All Your Google Docs Files

Hack 8. Back Up All Your Google Docs Files

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originallydescribedbyIonutAlexandruChituinhisblogGoogle

OperatingSystemathttp://googlesystem.blogspot.com.

Herearethestepsindetail—notethatwheneveryouareasked

torestartyourbrowserafterinstallations,youmustdoso

beforecontinuing:

1. InstallGreasemonkeybyclickingtheInstallNowbuttonat

https://addons.mozilla.org/en-US/firefox/addon/748.

(Restartyourbrowseraftertheinstallation,andyouwillsee

asmilingmonkeyheadiconinthebottomrightofyour

browser.)

2. InstallDownThemAllbyclickingtheInstallbuttonat

http://downthemall.netandfollowingtheinstructions.

DownThemAllisatoolthatallowsyoutodownloadmultiple

filescontainedinawebpageatonce.

3. InstallGoogleDocsDownloadbytypinghttp://1stsoft.net/gdd/googledocdownload.user.jsinyouraddressbar

andpressingReturnorEnter.Followtheinstructionsthat

appear.

Younowhaveallthetoolstostarttheactualbackupprocess,

whichyoucanrepeatanytimeyouwanttocreateabackup:

1. Logintohttp://docs.google.com.

2. Selectalldocuments.Thisistrickierthanitmayseem,

becauseifyouhavemorethan50documents,youfirst

needtorepeatedlyscrolldownthefilelistingpane,then

waitabit,thenscrolldownagain,inordertomakeGoogle

showallfiles.Afterwards,nexttothe"Select"label,click

thelinkreading"AllX"files(whereXisthenumberofyour

files).

3. Inthetopright,youwillnoticeamenuentryreading

DownloadSelectedDocuments.(Thislinkappearsthanksto

theGoogleDocsDownloadscriptyoupreviouslyinstalled.)



OpenthismenuandchooseMicrosoftOfficeFiles,asshown

inFigure1-26.





Alldocumentsareselected,soit'stimetoclick

"DownloadSelectedDocuments"



OpeningDownThemAlltodownloadalistof

linksallatonce



4. Anewbrowserwindowopenscontaininglinkstoallofyour

GoogleDocsfiles.Downloadingthemindividuallyistedious,

butthankstoDownThemAll,youcannowright-clickthe

pagetoselect"DownThemAll!..."fromthecontextmenu,

asshowninFigure1-27.

5. IntheDownThemAlldialogthatpopsup,asshowninFigure



1-28,checkthe"Allfiles"box,andthenspecifyaplaceto

downloadtobyclickingthefoldericon.HittheStartbutton

tobegindownloading.Waitforthedownloadtofinishand

you'redone!

Younowhaveallyourdocumentsindifferentformatsonyour

harddisk.SpreadsheetsareavailableasXLSfiles,andcanbe

openedwithprogramslikeMicrosoftExcel,OpenOfficeCalcor,

again,GoogleSpreadsheets[Hack#6].Wordprocessing

documentsgetthe.docextension.Andpresentationsare

availableasaZIPfilethatcontainstheneededHTML,

stylesheet,andimageresources.



NOTE

Ifyoudon'tmindfiddlingaroundatthecommand

prompt,there'sanadvancedmethodforbackingup

filesusingaPythonscript.TakealookatGDataCopier

athttp://code.google.com/p/gdatacopier/.



ConfiguringDownThemAlltostartthedownloadofall

files



Hack9.BeyondGoogle:Create

DocumentswithZoho,EditGridandmore

Ifyou'renotcompletelysatisfiedwiththeGoogleDocsproduct

family,oryoujustwanttoexploreotherofferingstofind

alternativefeatures,takealookatZoho,EditGrid,andothers.

Zoho:OnlineOfficeSuite

Zoho,similartoGoogleDocs,isafreeonlineofficeapplication

suite.Itcomescompletewitharichtexteditor(ZohoWriter),a

spreadsheeteditor(ZohoSheet),apresentationeditor(Zoho

Show),andmore.Youcanregisterforanaccountat

http://zoho.com,showninFigure1-29.

Aftersigningup,you'llgetanemailwithaconfirmationlink.

Clickthelink,andyouarereadytocreateyourfirstdocument.

InFigure1-30,youcanseeaspreadsheetlistingpeople'sages

andoccupations.Theaverageagewascalculatedusingthe

AVERAGEformula.ThechartgraphicwasinsertedusingtheAdd

Charttoolbaricon,thenchoosingtheStackedColumn3Dtype.

AswithGoogleDocs,afterpreparingyourdocument,youcan

shareitwithaselectedgroupofpeople,orpublishitasaweb

pageforalltosee.

WithZohoWriter,youcancreatewordprocessingdocuments,

asshowninFigure1-31.Youcanstyleyourdocumentina

varietyofways,includeimagesorsmileys,runaspellchecker,

orgraphicallycreatetables,tonamejustafewoftheoptions.

AtoggleHTMLsourcetoolbaricon(labeledas"<>")allowsyou

toeditthesourceofthedocument.Youcanthenpublishthe

finisheddocumentasawebpageorembeditinyourblog.

EditGrid:AnAlternativetoGoogleSpreadsheets,Excel,

orOpenOffice.org

EditGrid,availableathttp://editgrid.comandshowninFigure132,alsoallowsyoutocreatespreadsheetsonline.Itisavailable

asafreeversionaswellasamorepowerful"Organisation



Account."UsingEditGrid,youareabletocreatespreadsheets

with516differentformulas(that'saboutasmanyasGoogle

Spreadsheets),andthencollaborateonyourdatawithothers.

Chartgraphicsaresupportedaswell,aspicturedinFigure133.Also,EditGridsupportsanAPI(ApplicationProgramming

Interface)fordeveloperstoconnectdatatotheirown

applications,similartowhatGoogledoeswiththeirGoogle

SpreadsheetsDataAPI.

Zoho.com,anonlinealternativetotheGoogleofficesuite



TheZohoSheeteditor,withalistofyourdocumentsto

theleft



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Hack 8. Back Up All Your Google Docs Files

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