Tải bản đầy đủ - 0 (trang)
Hack 56. Manage and Share Your Schedule

Hack 56. Manage and Share Your Schedule

Tải bản đầy đủ - 0trang

Toaddadetailedeventtoyourcalendar,clicktheAddEvent

buttonatthetopofanyYahoo!Calendarpage.Fromthere,

you'llfindtheAddEventformthatcontainsalloftheoptions

availableforanevent.Here'salookattheavailablefields:



Title

Youcanincludeadescriptivetitleforanevent,butkeepin

mindthatyou'relimitedto80characters.Ifyouliketo

browseyourschedulebythemonthlyview,youmightwant

tokeepeventtitlesfairlyshort,sayunder10characters.



EventType

Chooseaneventtypefromaround30differentcategories,

rangingfromAnniversarytoHappyHourtoWedding.The

eventtypeyouassignwillappearontheEventListviewof

yourcalendar,andyoucansortyoureventsbyeventtype.



DateandTime

Youcangiveaneventaspecificdate,time,andduration.

Forbirthdaysorothereventsthatdon'thaveaspecific

time,youcansettheeventas"allday."



LocationandNotes

UsetheLocationfieldasaquickdescriptionofwherethe

eventwillbe.(Youcanincludemoredetailedinformation

aboutthelocationwiththeAddressandPhoneFields.)The

Notesfieldletsyouaddanyextrainformationaboutan



event.Ifset,bothofthesefieldswillappearwhenyou

hoveryourmouseoveraneventtitleintheDay,Week,or

MonthView.



sharingoption

Overrideyourdefaultcalendar-sharingoptionforaspecific

eventbychoosingPrivate,ShowsasBusy,orpublic.Note

thatifyourcalendarisprivate,settinganeventtopublic

won'tchangeyouroverallcalendarsettings.



RepeatingEvent

Ifyourschedulehassomeregularpatterns,youdon'tneed

toaddeachrecurringeventbyhand.Youcansetatask

thatrepeatsonspecificdaysoratspecifictimesofthe

month.Youcanalsosetanenddateorleavetheevent

repeatingonyourcalendarintothefuture.



Invitations

Youcanincludealistofemailaddressesseparatedby

commas,andYahoo!willinvitethosepeopletoviewthe

event.



Reminders

HavearemindersenttoyourYahoo!Messengeraccount,

emailaddress,ormobiledevice.Remindersaregreatfor

catchingbirthdaysandothereventsthatcanslipby.



AddressandPhone

YouCanspecifyafulladdressforanevent,andYahoo!will

usetheinformationtocreatealinktoamapwhenyou're

sendinginvitations.Youcanalsoincludeaphonenumber,

andYahoo!willlistthataswell.Ifyouaren'tsendingan

invitation,youcanusethisinformationforyouown

referencewhenyouviewtheeventdetails.

Whenyou'vefilledintheoptionsforanevent,clicktheSave

buttonorSaveandAddAnotherbutton.Oneimportantoption

onthislististheabilitytosendinvitationstoanevent.



3.7.1.2.Invitations.

Yahoo!Calendarcanalsoactasaninvitationserviceifyou

providealistofemailswhenyouaddaneventtoyourcalendar.

ClickSavetoaddtheevent,andYahoo!willgiveyouanextra

formtofillout(asshowninFigure3-11)thatwillletyou

customizethemessageintheemailtoyourguests.

Alongwithyourmessage,theemailwillincludetheevent

detailsandalinktoaYahoo!Mapoftheeventlocationifyou

includeanaddress.Figure3-12showsaYahoo!Calendar

invitationemail.



Figure3-11.TheYahoo!Calendarinvitationform



Figure3-12.Yahoo!Calendarinvitationemail



Inadditiontosendingouttheinvitations,Yahoo!Calendarwill

keeptrackofyourguestlist.Asguestsreplytotheinvitation,

Yahoo!willkeeptrackofwhowillbeattendingandwilldisplay

anynoteseachguesthasadded.Toseetherunninglistof

guests,asshowninFigure3-13,clickontheeventinyour

calendarandclicktheViewInvitelistintheupper-rightcorner

ofthepage.



Figure3-13.Yahoo!Calendarguestlist



FromtheInvitepage,youcanaddmoreguests,sendanemail

toalloftheguests,invitemorepeopletotheevent,oraddany

ofthegueststoyourYahoo!AddressBook.

Ifyouneedtocancelyourevent,youcansimplydeletethe

eventfromyourcalendar.Whenyoudeleteaneventthathasa

listofguestsassociatedwithit,you'llhavetheoptiontonotify

everyoneviaemail.



3.7.1.3.QuickAddEventform.

Ifyou'reoverwhelmedbythenumberofoptionstofillout

whenyouaddanevent,youcanusetheQuickAddEventform,

showninFigure3-14,thatyou'llfindatthebottomofany

calendarview.



Figure3-14.Yahoo!CalendarQuickAddEvent



Typethetitlefortheevent,choosethedateandtime,andclick

Add.Thiswillinstantlyaddaneventtoyourcalendar.Youcan

alwaysfillinthedetailslaterbyclickingtheeventtitle.



3.7.1.4.Tasks.

Similartoevents,tasksarelistedontheleftsideofthe

calendar,andyoucanusethemtobuildato-dolist.Taskswon't

showuponthecalendarasevents;they'recompletely

independent.Youcangiveeachtaskaduedateandapriority,

andyoucanviewthemallatanytimebyclickingtheTaskstab.



3.7.1.5.TimeGuides.

Youcanincludenationalholidays,financialevents,andsports

teamschedulesonyourcalendarbyadjustingyourTimeGuides

settings.ClickOptionsatthetopofanyYahoo!Calendarpage,

andthenclickTimeGuidesundertheEventsheading.Youcan

choosewhichtypesofeventsyou'dliketoincludeorexclude,

includingyourYahoo!FriendsandGroupscalendars.Clickthe

Add/Editlinknexttoanycategorytomakechanges.For

example,youcanclickAdd/EditnexttoHolidaysandchange

theholidaysthatshowuponyourcalendar.Chooseacategory

fromthedrop-downmenutoseeholidaysforothercontinents

orreligiousholidays.



3.7.2.SharingYourCalendar

Onceyourcalendarisfilledwithevents,youmightwantto

sharethatcalendarwithspecificYahoo!usersortheworld.To

startsharingyourcalendar,you'llneedtosetyoursharing



optionsbygoingtoanyYahoo!Calendarpageandchoosing

Options Management Sharing.FromtheSharingpage,

youcansetyourcalendartobeaspublicorprivateasyou'd

like,asshowninFigure3-15.



Figure3-15.Yahoo!Calendarsharingoptions



ThetermFriendsonthesharingoptionspagereferstoa

specificlistofYahoo!IDsyouhaveapprovedtoviewyour

calendar.ClicktheEditListlinktoaddorremoveYahoo!IDs

fromyourlist.AsyouaddeachYahoo!ID,youcanalsospecify

whetherthememberwiththatIDcanmodifyyourcalendar.The

termAnyoneliterallyreferstoanyoneintheworld,whether

theyhaveaYahoo!IDornot.Ifyouchoosetomakeyour



calendaravailabletoanyone,besurethatthecalendardoesn't

havepersonallyidentifiableinformationthatyouwouldn'twant

somestrangertohave.Forexample,youmightnotwanttolet

theworldknowwhenyou'llbeawayfromyourhouseon

vacation.

Youcanalsochooseadefaultprivacysettingforeventdetails.

The"ShowasBusy"optionwillletothersknowyou'rebusyata

specifictime,butitwon'tletthemknowwhereyou'llbe.The

Publicsettingwillletothersknowthedetailsofyourschedule.

Whenyou'refinished,besuretoclickSaveatthebottomofthe

pagetomodifythesharingoptionsofyourcalendar.

Onceyou'vemadeyourcalendaravailabletoothers,youcan

easilyshareitbysendingthecalendar'sURL.You'llfindtheURL

atthebottomofthesharingoptionspage,andit'sinthis

predictableformat:





http://calendar.yahoo.com/insertYahoo!ID



Sharingschedulescanhelpagroupplanmeetings;itcanalso

keepeveryoneinyourfamilyfrommissingimportantdatesand

times.



Hack57.AddContactstoYourYahoo!Address

Book



AddcontactstoyourYahoo!MailAddressBookfrom

incomingemailorexistingdesktopaddressbooks.

Frequenttravelersknowthefrustrationofhavingdatatrapped

insidedesktopapplications.Imagineyoufindyourselfina

foreignhotelroomneedingtocontactyourhostonlytorealize

thattheemailaddressyouneedisinyourOutlookaddress

bookatyouroffice.Onesolutiontothisproblemistousea

web-basedaddressbook,suchastheoneincludedwithYahoo!

Mail,tokeepyourcontactinformationavailablefromany

computerconnectedtotheInternet.Anotherreasontokeep

addressesatYahoo!isthatyou'llfinditspeedsupcomposing

emailatYahoo!Mail.Bychoosingaddressesfromyouraddress

book,insteadoftypinginemailaddressesmanually,you'llsave

somekeystrokesandsaveyourbraintheworkofremembering

complexaddresses.

Oneofthebiggesthurdlestousingaweb-basedaddressbook,

though,isthetimeinvolvedwithbuildingyourlistofcontacts.

Luckily,Yahoo!offersanumberofwaystoentercontact

informationintoyouraddressbookfrommanuallyentering

eachaddresstoimportingaddressesinbatches.



3.8.1.EnteringContactsManually

ThefastestwaytoenterasinglecontactintotheYahoo!

AddressBookisfrominsideanemail.Asyou'rereadingan

emailatYahoo!Mail,lookforthe"AddtoAddressBook"linkin



theFrom:lineofthemailheadersatthetopoftheemail;itwill

looklikeFigure3-16.



Figure3-16.AddtoAddressBooklinkinYahoo!

Mail



Clickthelink,andyou'llseethe"AddtoAddressBook"form

withseveralofthefieldsprefilled,includingfirstandlastname

andemailaddress.Youcanoptionallyaddaphonenumberand

nicknameforthecontactandclickthe"AddtoAddressBook"

buttontosavethecontactintoyouraddressbook.

Thoughthisissimple,itwon'tworkifyou'restartinganew

Yahoo!Mailaccountorifyouhaven'treceivedemailatyour

Yahoo!addressfromthecontactsyouwanttoadd.Toentera

fewcontactsbyhand,browsetohttp://address.yahoo.comand

lookfortheQuickAddContactboxatthetoporbottomofthe

page.Ifyou'regoingforspeed,theminimuminformationyou

needtofillinisafirstorlastnameandanemailaddress;then

clicktheAddbutton.

Tospendabitmoretimeandbuildamorecompleteaddress

book,youcanclicktheAddContactbuttonfoundat

http://address.yahoo.comandyou'llhavetheoptionto

associatemuchmoreinformationwiththecontact:



Name

Includingfirst,last,middle,andanickname.Notethatif

youusenicknamestoaddressamessagewhencomposing



Tài liệu bạn tìm kiếm đã sẵn sàng tải về

Hack 56. Manage and Share Your Schedule

Tải bản đầy đủ ngay(0 tr)

×