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Hack 54. Read All Your Email in One Place

Hack 54. Read All Your Email in One Place

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Figure3-6.AnewwindowatYahoo!Mailwith

prefilledtext



Ifyou'veevertriedtocheckemailwhileyou'retraveling,you

knowhowfrustratingitcanbetocheckeachofyouremail

addresseswithaforeigncomputerorinaplacewithlimited

access.Whilesomeemailcanwaituntilyou'rebackinfrontof

yourcomputer,whenyouneedtostayintouchit'simportantto

havereliableaccesstoyouremailfromanycomputerwitha

webbrowser.

Togetstarted,you'llneedaYahoo!ID[Hack#3]andan

activatedYahoo!Mailaccount.YoucangetanIDandactivatea

Yahoo!Mailaccountathttp://mail.yahoo.com.Assoonasyour

accountissetup,youcanreceiveemailatyourYahoo!address,

andyoucansetupYahoo!Mailtocheckyourexternalemail

accountsaswell.



3.5.1.AddingExternalMailAccounts

TheonlyrequirementforaddinganoutsideaccounttoYahoo!

MailisthatitmustbeapubliclyavailablePostOffice

Protocol(POP)account.Chancesareverygoodthatallofyour

emailaccountsusethePOPv3standard.

Ifyou'reusinganInternetMessageAccessProtocol(IMAP)

emailaccount,youwon'tbeabletocheckthataccountwith

Yahoo!Mail.Also,Yahoo!MaildoesnotsupportencryptedSSL

connectionsforPOPaccounts,soifyourmailserverrequiresan

SSLconnection,youwon'tbeabletocheckthataccountwith

Yahoo!Maileither.



Yahoo!Mailtrafficisnotencryptedandcanbesubjectto

eavesdropping.Ifyourmailfromexternalaccountsisextremely

sensitive,youmightnotwanttoviewitviaYahoo!Mail.



Toaddanaccount,logintoYahoo!MailandclickMailOptions

fromtheupper-rightsideofthepage.ClickMailAccountsto

seeasummaryofyouraccountsandthenclicktheAddbutton

tostartaddinganexternalaccount.

Fromhere,youjustneedtochooseanametorepresentthe

account,suchasWorkorSchool,andthenenterthemail

serverinformationthattellsYahoo!Mailhowtoaccessthat

externalaccount.Themailserveraddresswilldependonthe

companythatprovidesyouremailservice,andyou'llneedto

contactthemifyoudon'tknowthemailserveraddress.You'll

alsoneedtoincludethesameusernameandpasswordyouuse

tocheckthatparticularemailaccount.ThisgivesYahoo!Mail

enoughinformationtochecktheaccount.



You'llneedtochooseacolortorepresentemailfromeachexternal

account.Thiswillhelpyouseeataglancetheaccounteachemailis

fromasyouviewyourYahoo!Mailinbox.



Onceyouraccountissetup,you'llseealistofyourexternal

mailserversontheleftsideofthemainmailpage,asshownin

Figure3-7.



Figure3-7.Alistofexternalmailserversat

Yahoo!Mail



You'llneedtoclickonanyexternalmailserveryou'dliketo

check,becauseYahoo!Mailwillnotautomaticallycheckthem.

Thismeansthatifyou'renotreadytodealwithacrisisatwork

whileyou'reonacruiseship,youcansimplyavoidclickingthe

link.Afteryou'veclickedthelink,Yahoo!willcontactyourmail

serveranddownloadanynewemail.Theemailswillappearin

yourinbox,andthey'llbehighlightedwiththecolorthat

correspondstothatmailserver.



3.5.2.EditingExternalMailAccounts

Youcanaccessyourexternalmailaccountssettingsatanytime

byclickingMailAccountsfromtheMailOptionspage.Tochange

thesettings,highlightanaccountandclicktheEditbutton.You



canmodifythesettingsyouenteredwhenyousetupthe

account:mailserver,name,password,andaccountcolor.And

youcanalsosetanyofthefollowingadditionaloptions:



DeliverTo

YoucanchooseanexistingYahoo!Mailfolderfromthe

menutohaveallexternalemailsenttoafolderotherthan

yourInbox.Usethisoptionifyouwanttokeepexternal

mailfromminglingwithmailsenttoyourYahoo!Mail

address.



OverrideDefaultPOPPort

Ifyourmailserverusesaportotherthan110forPOP

delivery,youcansetthealternateporthere.



LeaveMailonPOPServer

Checkthisoptiontoleaveacopyoftheemailonyourmail

server.Withthisoptionchecked,Yahoo!willnotdelete

emailfromyourmailserver,soyoucanretrieveitagain

laterwithyourstandardemailclient.Thisoptionisenabled

bydefault.



RetrieveNewMessagesOnly

Withthisoptionchecked,Yahoo!Mailwilldownloadonly

newmessagesfromyourexternalaccount,notmessages

thathavealreadybeenretrieved.Thisoptionisenabledby

default.



UseFilters

EnablingthisoptionwillapplyallofyourexistingYahoo!

Mailfilters[Hack#52]toemailfromexternalaccounts.You

mightwanttodisablethisifyou'drathernotfilterincoming

externalmail.Thisoptionisalsoenabledbydefault.

Eventhoughyoumightbereceivingemailfromanexternal

server,anyrepliestothosemessageswillbefromyourYahoo!

Mailaddress.Ifyou'dratherhaveyourFrom:addressbean

externalaccount,you'llneedtoupgradetoYahoo!MailPlus.At

thetimeofthiswriting,aPlusaccountis$20peryear.Youcan

readaboutallofthebenefitsofYahoo!Plusat

http://mailplus.yahoo.com.



3.5.3.CheckingMailonYourPhone

Anotherbenefitofcheckingyourexternalmailaccountswith

Yahoo!Mailisthatyoucanreadthosemessagesviaportable

devices.OncetheexternalaccountsaresetinYahoo!Mail,you

canuseanyInternet-enabledcellphonetoreadyourmail.

Pointthephone'sbrowsertohttp://mobile.yahoo.com,signin,

andchoosetheMaillink.Fromthere,clickCheckOtherMail,as

showninFigure3-8.

You'llseealistingofallyourexternalmailservers;clickoneto

viewmessagesfromthataccount.IfyourcurrentISPdoesn't

offermobileaccesstoyouremail,theYahoo!Mailexternal

accountsfeatureisaneasywaytoenableit.

Whileyoumightnotwanttoreadallofyourmailthrough

Yahoo!allofthetime,it'scomfortingtoknowthatwithabitof

setup,youcanreceiveallofyouremailfromallofyour

accountsonanycomputerwithawebbrowser.



Figure3-8.Checkingnon-Yahoo!emailonacell

phonewithYahoo!Mobile







Hack55.ReadYahoo!MailinYourPreferred

EmailClient



ThestandardwaytoreadYahoo!Mailiswithaweb

browser,butsomefreelyavailablesoftwarecalled

YPOPs!candeliveryourYahoo!Mailtoyourfavorite

emailclient.

Mostofushaveseveralemailaccountsonseveralsystems:one

forpersonalemail,twoorthreeforwork,andmaybeevena

Yahoo!Mailaccountontheside.Mostoftheseaccountsare

readwithPostOfficeProtocol(POP)emailclientssuchas

OutlookExpress,Eudora,Thunderbird,orMac'sMail.But

Yahoo!Mailisdesignedtobereadthroughawebbrowser.This

ishandywhenyou'reawayfromyourstandardcomputer,butit

canbeahasslewhenyou'reonyourhomemachine.Toreadall

ofyourmailandgetcompletelycaughtup,youneedtoopen

bothyouremailclientandawebbrowserforYahoo!Mail.

Onewaytobringallofyouremailtogetheristoaddyour

standardPOPaccountstoYahoo!Mail[Hack#54]sothatyou

canreadeverythingthroughawebbrowser.(Thisisanother

perkwhenyou'reontheroad.)Butifyou'reperfectlyhappy

withyouremailclient,therearealsowaystorouteyourYahoo!

Mailthere.

ThemostdirectrouteisbyupgradingyourYahoo!Mailaccount

toYahoo!MailPlus.Foranannualfeeof$20(atthetimeofthis

writing),Yahoo!MailPlusaddsvariousfeaturestoyouraccount,

includingdirectPOPAccess.Withtheupgrade,you'llbeableto

retrieveyourYahoo!Mailinthesamewaythatyougetmail

fromyourotheraccounts.



AnotherrouteisviaYPOPs!,opensourcesoftwarethatwasput

togetherbyahandfulofdevelopersworkingintheirsparetime

tosolvethisveryproblem.YPOPs!turnsyourmachineintoa

minimailserverandatthesametimedissectstheYahoo!Mail

webinterface,translatingwebtextintostandardemail.



3.6.1.InstallingYPOPs!

YPOPs!isavailableforjustabouteveryplatform,including

Windows,Mac,andLinux.Tograbacopy,browseto

http://yahoopops.sourceforge.net,clicktheDownloadslink

towardthetopofthepage,andfindtheversionforyour

operatingsystem.

Ifyou'reonaWindowsmachine,youcansimplyclickthe

downloadfileandinstalltheprogram.Theinstallationprogram

willaskifyouwantYPOPs!tostartwhenWindowsstarts,and

youcanclickNohere.(Youcaneasilychangethissettingonce

theprogramisinstalled.)Onceyou'refinished,theprogramwill

startandanewiconwillappearinyoursystemtray,asshown

inFigure3-9.



Figure3-9.TheYPOPs!Systemtrayicon



Right-clickthenewiconandchooseConfigurefromthemenuto

setupsomepreferences.ClicktheReceivingEmailpreferences



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