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Lesson 4. Converting a PowerPoint Presentation

Lesson 4. Converting a PowerPoint Presentation

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themanypowerfulgraphicsfeaturesinOSX.Manyprofessional

presentershaveswitchedtoKeynoteforitsrichmediaplayback

abilitiesandexperthandlingoftextandbulletanimation.

Despiteallofthesebenefits,noteveryoneusesKeynote.It's

thusimportantthatKeynotebecompatiblewithother

presentationmethods.

Keynoteallowsyoutoenhancechartsanduse3Dspaceto

improvetheirlook.



[Viewfullsizeimage]



KeynotecanexportbothPDFandPowerPointfiles,soyoucan

easilyshareyourKeynotepresentationswithpeopleusingthese

otherapplications.Evenmoreimportant,youcanopenan

existingPowerPointdocumentandenhanceitwiththemany

featuresofKeynote.Thisallowsyoutotakeanexisting

presentationandmodifyitfurtherorworkwithatemplate.The

conversionprocessisrelativelyeasy,andthevastmajorityof

featuresimport.Mostimportant,thedataandtextareeditable



soyoucancontinuetomodifyyourpresentation.Inthislesson,

youwillmodifyanexistingPowerPointpresentation.You'll

modifyslidesandcontenttoimprovetheoverallappearanceof

thepresentation.







ImportingaPowerPointPresentation

BringingaPowerPointpresentationintoKeynoteallowsyouto

modifyandeditthecontent.Theconversionprocessisaseasy

asopeningafile.

1. IfKeynoteisnotalreadyrunning,launchit.

2. ChooseFile>Open.

3. Navigatetothefile04AlmonicSeniorInvestments.ppt.

4. ClickOpen.



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Keynoteconvertsthefileandnamesit"Untitled."The

originalPowerPointdocumentremainsunmodifiedonyour

harddrive.

5. ChooseFile>SaveAsandnamethefile04Presentation



Stage01.keyandsaveittoyourharddrive.

Youneedtoresizethenewdocumenttooptimizeitforthe

screen.TheconvertedPowerPointfileimportedintoKeynote

at720x540pixels.Thisisanuncommonsize,anditis

bettertochooseamorestandardresolutiontomatcha

projector.

6. SelecttheDocumentInspector.



7. ClicktheSlideSizemenuandchoose1024x768.



Yourslidesscaleuptomatchthenewsize.

8. PressCommand-Stosaveyourdocument.



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Note

OntheDVD,you'llfindaPDFfilecalled04AlmonicSenior

InvestmentsPPTSlides.pdfthatyoucanopenfor

reference.Thisdocumentshowsyouhowtheslideslooked

whenoriginallycreatedinPowerPoint.Additionally,yourMac



mayhaveshippedwithatrialversionofMicrosoftoffice.You

canopentheoriginaldocumentontheDVD(04Almonic

SeniorInvestments.ppt)usingMicrosoftPowerPointas

well.







AnimatingtheTitleSlide

Thefirstslideinourpresentationcouldbenefitfromsome

animation.Thiswillhelpcaptureyouraudience'sattentionat

thestartofyourpresentation.Keynoteoffersseveralbuild

animationsthatcanbeusedtoenhancetheslide.

1. Selectslide1intheslideorganizer.



2. SelecttheBuildInspector.

3. Selectthelogointhecanvas.

4. FromtheEffectpop-upmenu,chooseScale,andfromthe

Directionpop-upmenu,chooseDown.



5. Selectthewhitebarinthecanvas.

6. FromtheEffectmenu,chooseDissolve.

Currentlythetwoanimationshappensequentially.Youcan

settheanimationstooccursimultaneously.

7. ClicktheMoreOptionsbuttonatthebottomofthe

inspector.



Thispanelallowsyoutoadjustthetimingofbuild



animations.

8. FromtheBuildOrderlist,selectItem#1.

9. FromtheStartBuildmenu,selectAutomaticallyafter

transition.



10. FromtheBuildOrderlist,selectItem#2.

11. FromtheStartBuildmenu,selectAutomaticallywithbuild

1.



12. Clicktheslidethumbnailintheinspectortoseeapreview

oftheanimation.



13. ClicktheSlideInspectorbuttonandthenclickTransition.

14. FromtheEffectpop-upmenu,choose3DEffects:Doorway

andsetthedurationto1.50s.

15. Clicktheslidethumbnailintheinspectortoseeapreview

oftheanimation.



16. PressCommand-Stosaveyourdocument.







CleaningUpaChart

Importedchartsmayneedalittlecleanup.Theprocessis

simple.

1. Selectslide2intheslideorganizer.

Someextraneousinformationwasimportedwiththe

slidenoticetheseveraloverlappinglinesat0%.Alsonotice

theillegiblelegendatthebottomofthechart.Problems

liketheseareeasytofix.

2. Selectthechartinthecanvas.



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3. SelecttheChartInspectorandclicktheEditDatabutton.

Weneedtoeditthechartdatatoseewhyallofthezeros



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Lesson 4. Converting a PowerPoint Presentation

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